A document management software automates storage and retrieval of information in a seamless digital world. It is a powerful tool to reduce paper use and data loss, while also providing users with well-organized workflows and enhanced security measures.
The most efficient document management platforms prioritize user-friendliness to ensure that everyone can navigate the interface with ease. They also provide advanced search features that speed up the process of finding documents using metadata or content, and much more. The best DMS solutions also come with an array of plans and pricing models to suit various organizational requirements, ranging from small teams seeking basic document storage to large companies with advanced features for managing documents.
Version control is one of the most important functions in document management. When documents are shared via email or other file sharing applications, it is difficult to keep track of them and prevent confusion between collaborators. Utilizing DMS software that supports the ability to control version, however, allows users to return to earlier versions, ensuring more transparency and ensuring conformance.
A great DMS has workflow tools that can automate routine tasks. Fluix for instance, streamlines document workflows, allowing team members to capture and sync files while offline. The documents are updated in the system after being connected online. Fluix also supports eSignatures and can be integrated into Zapier to create workflows that automatically upload or update documents that have been modified.